Expert Reviews: Print, Scan, Copy & Fax Machines
Complete multifunction printer buying guide with detailed comparisons
By TestMyPrinter Team | Updated December 15, 2025
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An all-in-one printer, also known as a multifunction printer (MFP), combines multiple office devices into one space-saving machine. The best all-in-one printers excel at printing, scanning, copying, and often faxing, delivering professional results across all functions without compromise.
In 2025, the all-in-one printer market has evolved dramatically. Modern multifunction printers offer features that were once reserved for enterprise equipment: automatic document feeders that handle 50+ pages, duplex scanning that captures both sides simultaneously, wireless connectivity that works seamlessly with smartphones and tablets, and ink systems that dramatically reduce operating costs.
One device replaces four separate machines, saving valuable desk space in home offices and small businesses.
Purchasing one multifunction device costs significantly less than buying individual printer, scanner, copier, and fax machines.
All functions accessible from one control panel streamlines document handling and reduces workflow complexity.
One power source and shared components use less electricity than multiple standalone devices.
Print Quality and Speed: The foundation of any all-in-one printer is its printing capability. Look for models that deliver at least 1200 x 1200 dpi resolution for crisp text and vibrant images. Print speed matters for productivity, with good all-in-ones achieving 15-25 pages per minute for black and white documents and 10-20 ppm for color.
Scanning Performance: Modern all-in-one printers should offer optical scanning resolution of at least 1200 dpi, with higher-end models reaching 2400 dpi or more. Automatic document feeders (ADF) are essential for multi-page scanning, with capacity ranging from 20 to 50 sheets. Duplex scanning, which captures both sides of a page in one pass, dramatically improves efficiency.
Copy Functionality: Quality copy features include adjustable reduction and enlargement, multiple copy capability, and ID card copying. The best all-in-ones can produce copies that are virtually indistinguishable from originals, with precise color matching and sharp detail reproduction.
Fax Capabilities: While faxing has declined, many businesses still require it for legal documents and contracts. Modern fax functions include speed dial memory, delayed sending, broadcast faxing, and digital fax storage. Some advanced models offer fax-to-email capabilities, converting incoming faxes to digital documents automatically.
Connectivity Options: In 2025, wireless connectivity is non-negotiable. Look for WiFi, WiFi Direct, Bluetooth, Ethernet, and USB connections. Mobile printing support through Apple AirPrint, Google Cloud Print, and manufacturer apps enables printing from smartphones and tablets. NFC touch-to-print adds convenience for compatible devices.
Operating Costs: The printer's purchase price is just the beginning. Ink or toner costs per page vary dramatically, from less than one cent for tank-based systems to 15-20 cents for standard cartridge models. Calculate total cost of ownership over the printer's expected lifespan to make an informed decision.
Before purchasing an all-in-one printer, assess your actual usage patterns. Home users printing 50-100 pages monthly have different needs than small businesses producing 500+ pages. Document type matters too: text-heavy documents perform well on any quality all-in-one, while photo printing requires specific capabilities like six-color ink systems and borderless printing.
HP OfficeJet Pro 9015e
$279
Professional quality, blazing speed, comprehensive features
Buy on AmazonEpson WorkForce Pro WF-4830
$149
Outstanding features at budget price, perfect for small offices
Buy on AmazonEpson EcoTank ET-4850
$399
$0.01 per page ink cost, perfect for high-volume printing
Buy on Amazon| Rank | Model | Price | Print Speed | Scan/Copy | Ink Cost | Score | Best For |
|---|---|---|---|---|---|---|---|
| 🥇 1 | HP OfficeJet Pro 9015e | $279 | 22 ppm | Yes/Yes | $0.09 | ⭐ 9.6/10 | Overall Best |
| 🥈 2 | Epson EcoTank ET-4850 | $399 | 15 ppm | Yes/Yes | $0.01 | ⭐ 9.4/10 | Low Ink Cost |
| 🥉 3 | Canon PIXMA TR8620a | $199 | 15 ppm | Yes/Yes | $0.12 | ⭐ 9.3/10 | Photo Quality |
| 4 | Brother MFC-J995DW | $179 | 12 ppm | Yes/Yes | $0.08 | ⭐ 9.2/10 | INKvestment |
| 5 | HP Envy Inspire 7955e | $229 | 15 ppm | Yes/Yes | $0.10 | ⭐ 9.1/10 | Home Use |
| 6 | Canon MAXIFY GX7021 | $449 | 24 ppm | Yes/Yes | $0.007 | ⭐ 9.0/10 | Small Business |
| 7 | Epson WorkForce Pro WF-4830 | $149 | 25 ppm | Yes/Yes | $0.11 | ⭐ 9.2/10 | Budget Business |
| 8 | Brother MFC-L3770CDW | $399 | 27 ppm | Yes/Yes | $0.05 | ⭐ 8.9/10 | Color Laser |
Best Overall All-in-One Printer
The HP OfficeJet Pro 9015e represents the pinnacle of all-in-one printer design, delivering professional-quality results across every function. This powerhouse multifunction printer excels at high-volume printing, fast scanning, reliable copying, and includes fax capabilities that many businesses still require.
What sets the 9015e apart is its comprehensive feature set combined with exceptional performance. The Smart Tasks feature allows you to create custom shortcuts for complex workflows, while HP+ connectivity provides advanced security and automatic firmware updates. With print speeds of 22 pages per minute for both color and black-and-white documents, this all-in-one keeps up with demanding workloads effortlessly.
🎯 Who It's For:
Perfect for home offices, small businesses, and professionals who need reliable, high-quality printing, scanning, copying, and faxing. Ideal for users who print 500-2000 pages monthly and require professional-grade features with enterprise security.
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Best for Low Ink Costs
The Epson EcoTank ET-4850 revolutionizes the economics of printing with its innovative refillable tank system. Instead of expensive ink cartridges, this all-in-one uses large ink reservoirs that deliver an astonishing 7,500 color pages or 14,000 black pages from a single set of bottles. At approximately $0.01 per page, the ET-4850 offers ink costs that rival laser printers while maintaining the versatility of an inkjet.
Beyond incredible ink savings, the ET-4850 impresses with professional features including a 30-sheet automatic document feeder with duplex scanning, a 2.4-inch color touchscreen for easy control, and versatile connectivity options. The included ink bottles provide enough capacity to print for up to two years before needing replacement, eliminating the frustration of constantly buying cartridges.
🎯 Who It's For:
Ideal for high-volume users, families, small offices, and anyone tired of expensive ink cartridges. Perfect if you print 300+ pages monthly and want to minimize long-term operating costs. The upfront investment pays for itself within 6-12 months for most users.
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Best for Photo Printing
The Canon PIXMA TR8620a stands out as the ultimate all-in-one printer for photography enthusiasts and creative professionals. Its five-ink system includes a dedicated pigment black ink for sharp text and dye-based inks for stunning photo reproduction. The result is exceptional image quality that rivals dedicated photo printers, with smooth color gradations and accurate skin tones.
Beyond its photographic prowess, the TR8620a excels as a complete home office solution. The 20-sheet automatic document feeder handles multi-page scanning and copying tasks, while built-in fax capability rounds out its business features. The 4.3-inch touchscreen provides intuitive control, and support for multiple paper sizes including 5x5-inch square prints adds creative flexibility.
🎯 Who It's For:
Perfect for photography enthusiasts, crafters, and home offices that need excellent photo quality alongside standard document printing. Ideal for users who regularly print family photos, creative projects, or marketing materials requiring professional-quality images.
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Best INKvestment Tank System
Brother's MFC-J995DW combines affordable upfront pricing with exceptional long-term value through its innovative INKvestment Tank system. Unlike traditional cartridge-based printers, this model uses high-capacity ink cartridges that deliver up to one year of printing for typical users. At just $0.08 per page, it offers the second-lowest operating costs in this category.
The J995DW excels as a reliable home office workhorse, offering comprehensive functionality including printing, scanning, copying, and faxing. The 20-sheet automatic document feeder streamlines multi-page tasks, while the 2.7-inch color touchscreen provides intuitive control. Brother's reputation for rock-solid reliability shines through in this model, which consistently delivers day after day without issues.
🎯 Who It's For:
Ideal for budget-conscious home offices and small businesses that need reliable all-in-one functionality without breaking the bank. Perfect for users printing 100-300 pages monthly who want low operating costs without the higher upfront investment of EcoTank models.
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Best for Home Use
The HP Envy Inspire 7955e bridges the gap between consumer and professional all-in-one printers, delivering premium features in an elegantly designed package. Its sophisticated styling, available in multiple colors, makes it the most attractive printer for modern homes. But the 7955e is more than just a pretty face, offering genuine performance that handles everything from school assignments to professional documents and family photos.
What distinguishes this model is its comprehensive home-focused feature set. The 35-sheet automatic document feeder simplifies scanning and copying multi-page documents, while the flatbed scanner accommodates books and bound materials. HP+ with Instant Ink enrollment provides predictable monthly costs and automatic cartridge delivery, eliminating the frustration of running out of ink at critical moments.
🎯 Who It's For:
Perfect for families and home users who want a capable all-in-one printer that doesn't compromise on design. Ideal for users who value aesthetics alongside performance and appreciate the convenience of HP's Instant Ink subscription service.
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Best for Small Business
The Canon MAXIFY GX7021 represents the pinnacle of small business all-in-one printers, combining professional performance with the economic advantages of a refillable tank system. Designed specifically for high-volume business environments, this powerhouse delivers exceptional print quality, blazing fast speeds, and rock-bottom operating costs that make it ideal for growing companies.
What sets the GX7021 apart is its business-focused feature set. The 50-sheet automatic document feeder with duplex scanning handles large jobs efficiently, while pigment-based inks ensure crisp, professional text that resists water and highlighter smudging. With page yields reaching 18,000 black pages and 14,000 color pages from included bottles, this printer delivers an astonishing $0.007 cost per page.
🎯 Who It's For:
Designed for small businesses, busy home offices, and work groups that print 500-2000 pages monthly. Perfect for users who need professional document quality, fast performance, and minimal operating costs. The high upfront investment delivers rapid ROI through exceptional ink savings.
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Best Budget Business All-in-One
The Epson WorkForce Pro WF-4830 delivers remarkable value, packing professional-grade features into an affordable package that costs just $149. This budget-friendly all-in-one doesn't compromise on capability, offering fast print speeds, comprehensive scanning functions, and business-ready fax capabilities that rival printers costing twice as much.
Despite its attractive pricing, the WF-4830 impresses with genuine performance. Print speeds of 25 pages per minute for both color and black-and-white documents keep productivity high, while PrecisionCore inkjet technology delivers laser-quality text. The 50-sheet automatic document feeder with duplex scanning handles multi-page jobs efficiently, making this an excellent choice for small offices on a budget.
🎯 Who It's For:
Ideal for budget-conscious small businesses, startups, and home offices that need professional capabilities without premium pricing. Perfect for users who prioritize document quality and speed over photo printing, especially those printing 200-500 pages monthly.
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Best Color Laser All-in-One
The Brother MFC-L3770CDW brings laser technology to the all-in-one category, offering exceptional speed, incredible reliability, and professional-quality output that excels for business documents. Color laser printing delivers crisp text, vibrant graphics, and consistent quality that never fades or smudges, making this printer ideal for businesses that demand perfection.
Laser technology provides distinct advantages for office environments. Print speeds of 27 pages per minute keep productivity high, while the high monthly duty cycle of 50,000 pages ensures this printer handles demanding workloads without strain. The 50-sheet automatic document feeder with duplex scanning, combined with robust fax capabilities, makes the L3770CDW a complete business communication center.
🎯 Who It's For:
Perfect for businesses and professionals who print primarily documents rather than photos and need maximum speed, reliability, and professional quality. Ideal for offices printing 500+ pages monthly that value laser's crisp text and consistent output. Not recommended for photo printing needs.
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Look for minimum 1200 x 1200 dpi for documents. Photo printing requires 4800 x 1200 dpi or higher for professional results.
Dye-based inks excel at photos with vibrant colors. Pigment inks deliver superior text sharpness and document durability. Five or six-color systems provide best photo quality.
Home users: 10-15 ppm sufficient. Small offices: 15-20 ppm recommended. Busy workgroups: 20+ ppm essential for productivity.
1200 dpi handles most document scanning. 2400 dpi or higher necessary for detailed image scanning and OCR accuracy.
20-35 sheets adequate for home offices. Business users need 35-50 sheet capacity. Duplex scanning saves tremendous time on two-sided documents.
Scan-to-email, scan-to-cloud, and scan-to-network folder streamline digital workflows. OCR capability enables searchable PDF creation.
Copy speed typically matches print speed. First copy out time matters for single copies. Multiple copy capability essential for business use.
Reduction/enlargement (25-400%), collating, multi-page copying, ID card copy, and edge-to-edge copying add versatility for various tasks.
Multiple quality levels balance speed vs. output quality. Text optimization for documents, photo mode for images ensures best results.
Many businesses still require fax for contracts and legal documents. 33.6 Kbps modems provide fast transmission. Memory capacity ranges from 180-500 pages.
Speed dials, broadcast fax, delayed transmission, fax forwarding, and PC fax capabilities enhance productivity and flexibility.
Fax-to-email and eFax services eliminate paper waste. Internet fax services may replace traditional phone line fax for some users.
The true cost of an all-in-one printer extends far beyond its purchase price. Ink or toner costs per page vary dramatically between models and can eclipse the printer's initial cost within months. Understanding these operating expenses helps make informed decisions that save thousands of dollars over the printer's lifespan.
| Technology | Cost Per Page | Annual Cost (500 pages/mo) | Best For |
|---|---|---|---|
| Tank Systems (EcoTank, MAXIFY) | $0.007 - $0.01 | $42 - $60 | High-volume users |
| Color Laser | $0.05 | $300 | Business documents |
| INKvestment Systems | $0.08 - $0.09 | $480 - $540 | Moderate volume |
| Standard Cartridge Systems | $0.10 - $0.12 | $600 - $720 | Light to moderate use |
| Photo-Focused Inkjets | $0.12 - $0.15 | $720 - $900 | Photo printing priority |
3-Year TCO Example (500 pages/month):
Standard Cartridge System:
Printer: $199
Ink (18,000 pages @ $0.11): $1,980
Total: $2,179
Tank System (EcoTank):
Printer: $399
Ink (18,000 pages @ $0.01): $180
Total: $579
Savings with tank system: $1,600 over 3 years!
Calculate Before Buying
Multiply monthly page count by cost per page, then by 36 months. Add printer cost to see true investment.
Consider High-Yield Cartridges
XL or XXL cartridges cost more upfront but deliver 2-3x lower cost per page than standard cartridges.
Subscription Services
HP Instant Ink and similar programs provide predictable costs and automatic delivery, often reducing per-page costs significantly.
Print Smart
Use draft mode for internal documents, print in black-and-white when possible, enable duplex printing to reduce paper and ink costs.
The HP OfficeJet Pro 9015e is our top pick for best overall all-in-one printer in 2025. It delivers professional-quality printing at 22 ppm, fast duplex scanning with a 35-sheet ADF, reliable copying, and includes fax capabilities. Its comprehensive feature set, excellent print quality, and reasonable operating costs of $0.09 per page make it perfect for home offices and small businesses.
Key factors include: print quality and speed (minimum 15 ppm for productivity), scanning resolution and ADF capacity (35+ sheets ideal), automatic duplex printing to save paper, ink or toner costs per page (calculate total cost of ownership), wireless connectivity for mobile devices, paper capacity for your volume needs, and overall build quality from reputable manufacturers like HP, Epson, Canon, or Brother.
Yes, all-in-one printers offer excellent value by combining print, scan, copy, and often fax functions in one device. They save significant space compared to separate devices, reduce total equipment costs (one device instead of three or four), simplify workflow with integrated controls, use less power than multiple devices, and provide better desk organization. For home offices and small businesses, they're almost always the right choice.
The Epson WorkForce Pro WF-4830 offers the best value at around $149. It provides excellent print quality with speeds of 25 ppm, a large 50-sheet automatic document feeder with duplex scanning, comprehensive fax features, and professional-grade connectivity options. While ink costs are moderate at $0.11 per page, the combination of low purchase price and strong performance makes it outstanding for budget-conscious buyers.
The Epson EcoTank ET-4850 has the lowest ink costs at approximately $0.01 per page, while the Canon MAXIFY GX7021 achieves an even lower $0.007 per page. Both use refillable tank systems that hold massive amounts of ink. The ET-4850 includes enough ink for 7,500 color pages or 14,000 black pages, while the GX7021 delivers up to 18,000 black and 14,000 color pages. Though more expensive upfront ($399-$449), they save thousands in ink costs over their lifespan.
Choose inkjet for versatility, color printing, and photo capability. Inkjet all-in-ones excel at mixed document types and creative projects, with tank systems like EcoTank offering laser-competitive operating costs. Choose laser for maximum speed, crisp text quality, and document-focused printing. Color laser all-in-ones like the Brother MFC-L3770CDW deliver exceptional reliability and professional output but aren't suitable for photos. For most home offices, modern inkjet all-in-ones provide the best balance of capability and cost.
Many businesses still require fax for legal documents, contracts, medical records, and government forms that aren't accepted via email. If you work in healthcare, legal, real estate, finance, or frequently deal with contracts, fax capability remains essential. For general home office or creative work, you can likely skip this feature. Consider your industry requirements before deciding.
An ADF is crucial if you regularly scan or copy multi-page documents. It automates what would otherwise require manually placing each page on the flatbed. Duplex (two-sided) ADF capability is even more valuable, scanning both sides of pages in one pass. Look for 20+ sheet capacity for home offices, 35-50 sheets for small businesses. If you only occasionally scan single pages, a flatbed-only model may suffice.
Choosing the best all-in-one printer for your needs depends on balancing print quality, speed, features, and operating costs. The HP OfficeJet Pro 9015e offers the best overall combination for most users, while the Epson EcoTank ET-4850 delivers unbeatable long-term value for high-volume printing. Photo enthusiasts will love the Canon PIXMA TR8620a, and budget-conscious buyers can't go wrong with the Epson WorkForce Pro WF-4830.
Remember to calculate total cost of ownership over three years, not just the purchase price. A printer costing $200 more upfront but saving $0.10 per page will pay for itself within months for active users. Consider your actual needs: document printing favors different features than photo work, and home offices require different capabilities than small businesses.
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