Work Orders, Invoices, Inspection Reports & Estimates
Tap any product to see current Amazon prices
As an Amazon Associate, we earn from qualifying purchases
Updated December 2025 - Rugged solutions for shop environments
The HP LaserJet Pro MFP 3101fdw is the best all-around printer for auto repair shops, offering fast mono printing for work orders and invoices, reliable scanning for vehicle condition reports, and the durability needed for shop environments. For color vehicle inspection reports with photos, add the HP OfficeJet Pro 9125e.
View Top Pick on AmazonFast mono laser for work orders & invoices
Color inkjet for inspection reports with photos
Affordable mono laser all-in-one
Multi-part forms or individual sheets that travel with the vehicle through the shop. Need to be durable and readable in oily conditions.
Professional-looking invoices with itemized parts and labor. Often printed at checkout with customer waiting.
Digital vehicle inspections with photos showing wear items. Color printing helps customers understand recommended repairs.
Detailed quotes before work begins. Often emailed, but printed copies help with customer communication.
| Printer | Type | Speed | ADF | Price |
|---|---|---|---|---|
| HP LaserJet Pro 3101fdw | Mono Laser | 35 PPM | 40 sheets | $349 |
| HP OfficeJet Pro 9125e | Color Inkjet | 25 PPM | 35 sheets | $329 |
| Brother MFC-L2820DW | Mono Laser | 34 PPM | 50 sheets | $249 |
| Brother MFC-L3780CDW | Color Laser | 26 PPM | 50 sheets | $449 |
Major shop management systems work with standard network printers:
Work orders, estimates, invoices, inspection reports with photos
Cloud-based printing, digital inspections, customer communications
Browser-based printing, estimates, repair orders, parts markup
RO printing, customer histories, integrated accounting
Systems like AutoVitals, Bolt On Technology, and built-in DVI from shop management systems can print color inspection reports with photos. These help customers visualize needed repairs and increase average repair order value.
Laser is generally better for shops. It's faster, more durable in dusty environments, and produces smudge-resistant prints (important with oily hands). Inkjet is only necessary if you need color vehicle inspection reports with photos.
Most modern shops have gone digital and print individual copies as needed. If you still use NCR (carbonless copy) multi-part forms, you'll need a dot matrix printer like the Epson LQ-590II. Most shops find this unnecessary with today's software.
Average shop: 50-150 pages daily (work orders, estimates, invoices). Busy multi-bay shops: 200-400+ pages. Choose a printer with monthly duty cycle at least 5x your volume for reliability.
Many shops use label printers like the DYMO LabelWriter 550 or Brother QL-820NWB for parts bin labels, tire storage tags, and key tags. These integrate with most shop management software.
Reliable, professional documents for every repair order
View Top Pick on Amazon