Quick Answer
The Brother HL-L2460DW is our top pick for cleaning services in 2026. Fast laser printing produces crisp invoices and checklists in seconds, ultra-low running costs protect your profit margins, and the compact design fits any home office setup.
Table of Contents
Top Picks for Cleaning Services
Best Overall
Brother HL-L2460DW
The ideal printer for cleaning businesses. Fast monochrome laser produces professional invoices and detailed cleaning checklists. Ultra-low running costs (~2 cents/page) protect your margins, and the compact design fits any home office.
- 36 ppm fast output
- ~2 cents per page cost
- Auto duplex for contracts
- Compact footprint
- Wireless printing
All-in-One Pick
Brother MFC-L2820DW
Complete solution for cleaning companies needing print, scan, and copy. Scan signed contracts and service agreements, copy ID documents, and print all your business paperwork from one reliable machine.
- Print/scan/copy/fax
- 50-sheet ADF
- 34 ppm laser output
- Scan to email
- Low running costs
Marketing Pick
Epson EcoTank ET-2850
Best for cleaning services that want color marketing materials. Print eye-catching flyers, before/after photo proposals, and branded business cards. Supertank system keeps color printing affordable.
- Vibrant color output
- Ultra-low ink costs
- 2-year ink supply included
- Wireless & mobile print
- Photo-quality capability
Commercial Pick
HP LaserJet Pro M404dn
Built for commercial cleaning and janitorial companies with high-volume needs. Ultra-fast output handles daily work orders, inspection reports, and invoice batches. Reliable for demanding business environments.
- 40 ppm blazing speed
- 250-sheet tray standard
- Expandable to 550 sheets
- Built for heavy duty
- Network ready
Mobile Pick
HP OfficeJet 250 Mobile
For cleaning services wanting to leave printed invoices on-site. Battery-powered operation prints professional receipts at client locations. Scan signed work orders before leaving the job site.
- Built-in battery
- Print anywhere on-site
- Compact for vehicles
- Scanner included
- WiFi & Bluetooth
What Cleaning Businesses Need in a Printer
Low Running Costs
Cleaning service margins are tight. Every penny counts. Laser printers cost 2-3 cents per page versus 8-15 cents for inkjet, saving hundreds annually on invoices and checklists.
Fast, Reliable Output
Between jobs, you need quick printing. Laser printers warm up instantly and produce pages in seconds. No waiting around when you're managing a busy cleaning schedule.
Compact Size
Many cleaning businesses run from home offices or small spaces. Compact printers fit on desks, shelves, or wherever you manage your business without taking over the room.
Wireless Convenience
Print from your phone, tablet, or laptop anywhere in your home. Create invoices from the couch after a long day, or print checklists from your scheduling app.
Comparison Chart
| Printer | Best For | Type | Speed | Cost/Page | Price Range |
|---|---|---|---|---|---|
| Brother HL-L2460DW | Most cleaners | Laser | 36 ppm | ~2¢ | $ |
| Brother MFC-L2820DW | All-in-one needs | Laser | 34 ppm | ~2¢ | $$ |
| Epson EcoTank ET-2850 | Marketing materials | Inkjet | 15 ppm | ~1¢ | $$ |
| HP LaserJet M404dn | Commercial volume | Laser | 40 ppm | ~2¢ | $$ |
| HP OfficeJet 250 | On-site invoicing | Inkjet | 10 ppm | ~8¢ | $$$ |
Cleaning Business Buying Guide
Software Integration
Modern printers work with popular cleaning business apps:
- Jobber: Print invoices, quotes, and work orders from your scheduling software
- ZenMaid: Print cleaning checklists and client information sheets
- Housecall Pro: Print estimates, invoices, and service agreements
- Launch27: Print booking confirmations and client reminders
- QuickBooks: Print professional invoices and financial reports
Business Type Guide
Solo Cleaner
The Brother HL-L2460DW offers fast, affordable printing for independent house cleaners managing their own business.
Small Maid Service
The Brother MFC-L2820DW adds scanning for contracts and copying for training materials.
Commercial Janitorial
The HP LaserJet Pro M404dn handles high-volume work orders, inspection reports, and daily checklists.
Growing Cleaning Company
The Epson EcoTank ET-2850 prints color marketing materials to attract new residential and commercial clients.
Common Printing Tasks
Invoices
Professional billing for completed cleaning services, itemized by task or flat rate.
Cleaning Checklists
Room-by-room task lists for cleaners to follow and check off during service.
Service Contracts
Recurring service agreements with scope of work, pricing, and terms.
Estimates & Proposals
Quote documents for new clients detailing services and pricing options.
Marketing Flyers
Promotional materials for door hangers, community boards, and local advertising.
Employee Documents
Training materials, safety guidelines, and work schedules for cleaning teams.
Frequently Asked Questions
What printer is best for cleaning businesses?
The Brother HL-L2460DW is ideal for most cleaning services - fast monochrome laser prints invoices and checklists quickly, low running costs protect margins, and compact size fits small home offices where many cleaning businesses operate.
Do cleaning services need color printing?
Color is optional for cleaning businesses. Most invoices, checklists, and contracts work fine in black and white. However, color helps with marketing flyers, before/after photos for proposals, and branded materials that make professional impressions.
Should cleaning businesses invest in a mobile printer?
Mobile printers benefit cleaning services that want to leave invoices on-site after completing jobs. However, most modern cleaning businesses send digital invoices via apps, making mobile printing a nice-to-have rather than essential.
How much should a cleaning business spend on a printer?
Most cleaning businesses can get excellent printers for $100-200. The Brother HL-L2460DW typically costs around $150 and handles everything most cleaners need. Don't overspend - focus on low running costs.
Laser or inkjet for a cleaning service?
Laser is usually better for cleaning businesses. Laser printers cost less per page, don't dry out between uses (important for businesses that print intermittently), and produce professional-looking documents instantly.
What features matter most for cleaning companies?
Low cost per page is most important - it directly affects your profits. After that, look for wireless printing (convenience), compact size (home office fit), and fast output (efficiency between jobs).
Ready to Find Your Perfect Printer?
Our top recommendation for cleaning services is the Brother HL-L2460DW for its speed, ultra-low costs, and reliability.
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