Invitations, Seating Charts, Programs & Event Signage
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Updated December 2025 - Professional event printing solutions
The Canon PIXMA iP8720 is the best printer for event planners, offering stunning photo-quality prints up to 13x19" for invitations and signage. For wide-format banners and large seating charts, the Epson SureColor P700 provides professional results on premium papers.
View Top Pick on AmazonWide format photo quality up to 13x19"
All-in-one with excellent paper handling
Pro-grade 13" wide format
Photo-quality color on premium cardstock (80-110 lb). Borderless printing for elegant edges. Consistent color across entire print runs.
Large format capability (11x17" or larger) for readable guest lists. Last-minute changes require fast, reliable reprints.
Welcome signs, directional signage, menu boards. May need wide format or professional print services for very large items.
Multi-page booklet printing, folded programs, tri-fold menus. Duplex printing essential for professional finishes.
80-110 lb cardstock, cotton paper, or linen texture. Bright white or cream. Consider envelopes matching.
65-80 lb cardstock, pre-scored for folding. Tent cards or flat with holders.
24-32 lb text weight for easy folding. Glossy or matte finish based on design.
Photo paper for color vibrancy, foam board mounting for display. Consider lamination for outdoor use.
Always print a test on your actual paper before running full quantities. Colors and absorption vary significantly between paper stocks.
| Printer | Max Size | Quality | Cardstock | Price |
|---|---|---|---|---|
| Canon PIXMA iP8720 | 13x19" | Excellent | Yes | $249 |
| Canon PIXMA TR8620a | 8.5x14" | Very Good | Excellent | $179 |
| Epson SureColor P700 | 13" wide | Professional | Yes | $799 |
| Epson WF-7820 | 13x19" | Good | Yes | $299 |
For event planners doing significant signage in-house:
Absolutely! With a quality inkjet printer and premium cardstock, you can achieve professional results. The Canon iP8720 handles up to 110 lb cardstock and produces vibrant, photo-quality prints. Budget $50-150 for paper for 100 invitations.
For 100+ guests, print on 11x17" (tabloid) paper and frame it. For 200+, either print multiple pages or use a print service for large format (24x36"). Canva and Microsoft Publisher have free seating chart templates.
Use the same paper throughout, print from the same file (not multiple versions), and let the printer warm up before large runs. For critical color matching, consider color calibration tools like the Spyder or ColorMunki.
Inkjet for photo-quality invitations and signage. The color depth and paper variety support is superior. Laser is better for high-volume text documents like contracts and timelines, but colors aren't as vibrant.
Create stunning invitations and signage in-house
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