Quick Answer
The Canon PIXMA TS8320 is our top pick for wedding planners in 2026. Its 6-ink photo system produces stunning colors for mood boards and invitation proofs, handles thick cardstock beautifully, and offers wireless printing for last-minute changes at venues.
Table of Contents
Top Picks for Wedding Planners
Best Overall
Canon PIXMA TS8320
The perfect printer for wedding professionals. Six-ink system delivers stunning photo-quality prints for mood boards, vendor presentations, and invitation proofs. Excellent cardstock handling for menus, place cards, and signage.
- 6-ink system for vibrant colors
- Handles heavy cardstock up to 110lb
- Rear tray for specialty papers
- Wireless and mobile printing
- Compact elegant design
Premium Pick
Epson EcoTank Photo ET-8500
For high-volume wedding businesses printing many invitations, programs, and vendor materials. Refillable ink tanks drastically reduce costs while delivering professional photo-lab quality. Handles luxury paper stocks.
- 6-color photo ink system
- Ultra-low cost per print
- Professional photo quality
- Rear feed for specialty paper
- Up to 13" x 19" borderless
Wide Format Pick
HP OfficeJet Pro 7740
Create large seating charts, floor plans, and signage in-house. Tabloid printing (11" x 17") perfect for vendor timelines, ceremony layouts, and reception maps. Scan vendor contracts and venue diagrams.
- Print up to 11" x 17" tabloid
- Large format seating charts
- Scan oversized documents
- Fast 22 ppm printing
- Wireless and Ethernet
Day-Of Coordinator Pick
HP OfficeJet 250 Mobile
Essential for on-site coordinators who need printing at venues. Battery-powered portability means you can print updated timelines, emergency signage, or replacement place cards anywhere without hunting for outlets.
- Built-in rechargeable battery
- Print at any venue
- Compact 6.3 lb design
- WiFi Direct for phone printing
- Mobile scanner included
Agency Pick
Brother MFC-L3780CDW
For busy planning agencies with multiple coordinators. Color laser reliability handles high volumes of contracts, timelines, and vendor packets without inkjet maintenance. Fast output keeps up with hectic wedding season.
- Color laser durability
- 25 ppm fast printing
- Won't dry out between uses
- Network for multiple users
- Large paper capacity
What Wedding Planners Need in a Printer
Photo-Quality Color
Wedding materials demand beautiful color reproduction. Mood boards, invitation proofs, and venue photos need to look stunning to impress clients. Look for printers with 5-6 ink colors for optimal photo quality.
Cardstock Handling
Place cards, menus, programs, and signage require thick paper support. Choose printers with rear paper feeds or straight paper paths that handle 80lb-110lb cardstock without jamming or curling.
Mobile Printing
Wedding days require quick adjustments. Print updated timelines, replacement name cards, or emergency signage directly from your phone at the venue. AirPrint and WiFi Direct are essential features.
Reliability
When you need to print vendor contracts at 10 PM before a wedding, your printer must work. Laser printers offer the most reliability, while inkjets with tank systems avoid dried-out cartridge issues.
Comparison Chart
| Printer | Best For | Photo Quality | Cardstock | Portable | Price Range |
|---|---|---|---|---|---|
| Canon PIXMA TS8320 | Overall use | Excellent | Yes | No | $$ |
| Epson ET-8500 | High volume | Professional | Yes | No | $$$$ |
| HP OfficeJet Pro 7740 | Large format | Good | Yes | No | $$ |
| HP OfficeJet 250 | On-site printing | Good | Limited | Yes | $$$ |
| Brother MFC-L3780CDW | Busy agencies | Good | Yes | No | $$$ |
Wedding Business Buying Guide
Software Integration
Modern printers work with popular wedding planning tools:
- Aisle Planner: Print timelines, vendor lists, and client proposals
- HoneyBook: Generate contracts, invoices, and client packets
- Canva: Design and print invitations, signage, and mood boards
- AllSeated: Print floor plans and seating charts
- Google Suite: Print timelines, checklists, and shared documents
Planner Type Guide
Boutique Wedding Planner
The Canon PIXMA TS8320 offers beautiful color for client presentations and handles invitation proofs on specialty paper.
Stationery-Focused Planner
The Epson EcoTank Photo ET-8500 provides professional print quality for in-house invitation production at very low cost per print.
Day-Of Coordinator
The HP OfficeJet 250 Mobile is essential for on-site printing at venues without reliable power or wifi access.
Full-Service Agency
The Brother MFC-L3780CDW handles high-volume printing for multiple planners with laser reliability and low maintenance.
Common Printing Tasks
Timelines & Itineraries
Detailed day-of schedules for vendors, bridal party, and family members with contact information.
Seating Charts
Large format seating assignments and table layouts for venues and escort card displays.
Vendor Contracts
Agreements with caterers, photographers, florists, and venues for client signatures.
Mood Boards
Visual presentations with color palettes, inspiration photos, and design elements for client meetings.
Place Cards & Menus
Table assignments, menu cards, and program booklets on cardstock for receptions.
Emergency Signage
Last-minute directional signs, ceremony programs, or updated information for guests.
Frequently Asked Questions
What printer do wedding planners need?
Wedding planners need a printer with excellent color accuracy for mood boards and vendor packets, cardstock handling for invitations and signage, and mobile printing for on-site adjustments. Photo-quality inkjet printers or premium color lasers work best.
Can I print wedding invitations on a regular printer?
Yes, but choose a printer with a straight paper path for thick cardstock and photo-quality color output. The Canon PIXMA TS8320 and Epson EcoTank Photo ET-8500 handle invitation-weight paper beautifully.
What paper weight can wedding printers handle?
Look for printers handling at least 110lb cardstock for invitations and signage. Premium photo printers with rear feeds can often handle even heavier specialty papers for luxe wedding materials.
Should wedding planners have a portable printer?
Day-of coordinators benefit greatly from portable printers. The HP OfficeJet 250 lets you print timeline updates, replacement escort cards, or emergency signage at any venue without relying on venue wifi or outlets.
Is laser or inkjet better for wedding materials?
Inkjet printers offer superior photo quality for mood boards and invitation proofs. However, color laser printers are more reliable for high-volume contract and timeline printing. Many planners benefit from having both.
What size printer do wedding planners need?
Standard letter-size handles most needs, but wide-format (11" x 17") capability is valuable for seating charts, floor plans, and large signage. Consider the HP OfficeJet Pro 7740 if you create these materials in-house.
Ready to Find Your Perfect Printer?
Our top recommendation for wedding planners is the Canon PIXMA TS8320 for its beautiful color output and cardstock handling.
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